Employment Opportunities

Scroll down for postings for the following three positions or click on each for PDF file:

Advancement Manager for Fundraising, Communications, & Programming

Executive Assistant to the Foundation Executive Director

Archives & Collections Manager

Posted December 2020

Advancement Manager (Full-time, Salaried with medical benefits and 401K with match)

At the private, nonprofit and tax-exempt National Historic Landmark, Stepping Stones, which has a small staff with big impact, the Advancement Manager will utilize professional experience and best practices to oversee: fund development, communications, and programs, and will be a cross-trained team member.

Reports to: Executive Director

Primary Responsibilities

Fund Development

  • Build major donor, matching, planned giving, monthly, in-kind, and wish list donor programs.
  • Develop annual fundraising plans and contribute to long-term fund development planning,
  • Create and write fundraising appeals - Annual and Special Appeals – and their accompanying mailings, emails, social media, web pages, etc.,
  • Maintain direct contact with donors and coordinate additional donor outreach phone calls by volunteers,
  • Identify, obtain estimates from, and work with designers, printers, mail houses, and other vendors,
  • Maintain accurate data in Salsa CRM and Salsa Engage and handle donor acknowledgements,
  • Organize donor and cultivation events and handle donor prospecting,
  • Manage grant seeking activities and/or coordinate with grants consultant,
  • Meet and greet visitors to encourage their future participation,
  • Develop ambassador program for outreach purposes,
  • Understand fund development ethics and industry standards.

Communications

  • Develop annual communications plan and contribute to long-term communications planning,
  • Organize all media and public relations activities, including maintaining media database, writing and distributing news releases, and contacting media to pursue coverage,
  • Conduct research as necessary for the writing of communications materials,
  • Updates website in WordPress,
  • Creates social media posts for Instagram, Facebook, LinkedIn, and Twitter and grows following,
  • Writes copy, negotiates ad pricing and placement, and oversees design and proofing of advertisements,
  • Creates mass emails in Salsa Engage and tracks metrics,
  • Creates written and visual content, coordinates design, production, printing, and mailing of newsletters,
  • Identifies promotional and partnership opportunities.

Programming

  • Identify online and in-person programming opportunities and develop event ideas and calendar,
  • Create all event marketing materials and communiques, including ticketing websites,
  • Coordinate all technical aspects of events and engage vendors as necessary,
  • Handle preparations with speakers/presenters of events,
  • Write presentations (Powerpoint) and make remarks as necessary,
  • Lead hands-on event set up, including equipment rentals and installations,
  • Photograph and make short videos of events, interviews, the site, etc. for publicity and archival purposes,

General

  • Serve as a liaison to Communications and Fund Development and Community Relations committees in coordination with supervisor,
  • Conduct research and track metrics and create reports for various purposes, including board meetings,
  • Learn all facets of the operation of the site and fill in for colleagues as needed,
  • Plan, schedule, and manage special projects as assigned,
  • Manage Advancement volunteers to help with areas of responsibility,
  • Co-supervise Foundation Assistant and Executive Assistant on assignments pertaining to your work area,
  • Represent organization at events and to potential funders and supporters in a professional manner,
  • Stay abreast trends and best practices in related fields and attends events, trainings, and meetings.
  • Develop expert-level knowledge about the Wilsons, the site, and 12-Step recovery,
  • Other duties, as assigned.

Required:

  • 5 or more years of professional experience in communications, programming, and fundraising,
  • Bachelor’s Degree,
  • Automobile in good working condition for transport of objects, errands, etc.

Preferred:

  • 10 or more years of professional experience,
  • Past experience in management of a museum, historic site, or nonprofit,
  • Knowledge or strong interest in 12-Step recovery history,
  • Proximity to or residence in Town of Bedford; ideal candidate lives in or within 20 minutes of site,
  • Bilingual (English and Spanish).

Physical Components of the Position:

  • Requires the ability to lift, carry, move and set up materials and equipment (examples: moving boxes of brochures; tables, chairs, garbage cans, ice buckets, etc. for events with colleagues; hanging signs; carrying and setting up tents, projectors, screens, other event equipment, etc.).
  • Involves bending, standing, sitting, kneeling, crouching, carrying, and computer work.
  • Requires the ability to move safely over uneven hilly, rocky, and wooded terrain and frequently move up and down narrow and other staircases.
  • Requires the ability to move in a confined space (example: organizing a small brochure storage closet).
  • Requires the ability to see and respond to dangerous situations, to safely climb a short ladder or step stool, to respond quickly to sounds, and wear personal protective gear part of each day.
  • Office is located in a shared space.

Schedule: In addition to weekdays, this position involves some evening, night, and weekend hours.

 Annual Salary Range Dependent on Experience: $45,000 to $60,000

Apply with email note, PDF of resume, and optionally include writing sample (examples: web page, newsletter, mass email, appeal letter, etc.) and references to Sally A. Corbett-Turco, Executive Director, info@steppingstones.org

Executive Assistant (Full-time, Hourly with medical benefits and 401K with match)

At the private, nonprofit and tax-exempt National Historic Landmark, Stepping Stones, the Executive Assistant will utilize professional experience and skills to assist in the Executive Director.

Reports to: Executive Director

Primary Responsibilities

Support for Board and Committees

  • Create reports, draft meeting minutes, and collates materials for board and other meetings,
  • Maintains rosters of board, advisors, committees, and volunteers.
  • Serve as a schedule for in person, phone, and online committee, subcommittee, and full board meetings,
  • Coordinates catering for board functions.

Finance, Insurance, Tax, Compliance, & Records Administration

  • Maintains financial files, including bank and credit cards receipts and statements,
  • Creates Excel spreadsheets,
  • Makes bank deposits,
  • Processes payments and expense reports,
  • Coordinates with bookkeeper,
  • Files quarterly sales tax, annual excise tax, and quarterly and annual census reports,
  • Maintains insurance records and workers compensation documentation provided by vendors,
  • Serves as liaison for annual Workers Compensation Audit.

Human Resources Support

  • Reports payroll to payroll company,
  • Stay abreast trends and best practices in related fields and attends events, trainings, and meetings.
  • Manages keyholder and security codes,
  • Manages intern and fellow recruitment, onboarding, and training,
  • Recruits, trains, and manage volunteers to help in office,
  • Recruits and handles paperwork and payments for events staff,
  • Coordinate and schedule staff meetings, trainings, events, and outings,
  • Administers staff onboarding paperwork,
  • Maintains confidential staff files,
  • Administers benefits,
  • Posts staff notices and communicates federal and state compliance requirements,
  • Handle leave time tracking, including healthcare, payroll, 125 plan, and 401K

General and Organizational Support

  • Orders and maintains office supplies and equipment such as arranging copier servicing and contract renewal, updating antivirus software, updating postage and rates and changing ink of postage meter,
  • Represents organization at events as needed,
  • Serves as proofreader of all publications,
  • Writes correspondence and makes phone calls in response to general inquiries and basic donor inquiries,
  • Answers phones and takes messages, donations, and merchandise orders,
  • Runs errands,
  • Sorts mail and processes in house mailings,
  • Helps with data entry,
  • Filing, copying, and collating,
  • Cleans office as needed; engages housekeeping service when possible,
  • Plan, schedule, and manage special projects as assigned,
  • Learn all facets of the operation of the site and fill in for colleagues as needed,
  • Serves on the disaster preparedness team.

Other duties as assigned.

Required:

  • Exceptional ability to pay attention to detail, follow instructions, work in a group setting, and anticipate needs.
  • 5 or more years of professional experience,
  • Automobile in good working condition for transport of objects, errands, etc.

Preferred:

  • Past experience in a museum, historic site, or nonprofit,
  • Knowledge or strong interest in 12-Step recovery history,
  • Proximity to or residence in Town of Bedford; ideal candidate lives in or within 20 minutes of Bedford/Katonah,
  • Bilingual (English and Spanish).

Physical Components of the Position:

  • Requires the ability to lift, carry, move and set up materials and equipment (examples: moving and organizing boxes; setting up equipment for events and meetings, etc.).
  • Involves bending, standing, sitting, kneeling, crouching, carrying, and computer work.
  • Requires the ability to move safely over uneven hilly, rocky, and wooded terrain and frequently move up and down narrow and other staircases.
  • Requires the ability to move in a confined space (example: organizing a small brochure storage closet).
  • It requires the ability to see and respond to dangerous situations, the ability to safely climb a short ladder or step stool, the ability to respond quickly to sounds, and the ability to wear personal protective gear part of each day.
  • Office is located in a shared space.

Schedule: In addition to weekdays, this position involves some evening, night, and weekend hours.

Annual Salary Range Dependent on Experience: $40,000 to $45,000

Apply with email note, PDF of resume, and, optionally, provide references to Sally A. Corbett-Turco, Executive Director, info@steppingstones.org                                                         

Posted September 2020

Archives & Collections Manager (Full-time, Salaried with healthcare benefits and 401(k) with match)

Reports to: Executive Director, Stepping Stones Foundation

Position Overview: Utilizing professional preservation standards and experience, manager will:

(1) oversee the care, storage, and preservation of a manuscript archive (approximately 100,000 documents) and historic object collection (approximately 10,000 items), including serving as a liaison to consulting conservators,

(2) manage building and grounds projects related to the care and protection of collections,

(3) manage an online archive and its volunteers,

(4) lead the research, writing and creation of reports, presentations and articles,

(5) be primary contact for researchers and related agreements,

(6) be a cross-trained team member of the historic landmark.

Primary Responsibilities:

  • Oversee preservation, protection, and tracking of manuscripts and objects,
  • Identify, obtain estimates from, and recommend specialists for select projects,
  • Identify items for appraisal and manage appraisal and insurance process,
  • Implement recommendations of assessments and preservation plans,
  • Organize process and write or compile updated assessments and plans,
  • Conduct general and specialized archival research,
  • Recruit, train, and manage archive volunteers,
  • Plan, schedule, and manage projects,
  • Represent organization at events and to potential funders in a professional manner,
  • Conduct policy, vendor, and process research and make recommendations,
  • Continually assess collections risks and identifies appropriate actions,
  • Maintain and disseminate disaster preparedness plan and lead response team,
  • Organize and process new acquisitions,
  • Maintain catalog and condition report objects in PastPerfect,
  • Develop, design, and give presentations,
  • Record, process, and report all vendor and archive user transactions and requests,
  • Write reports, research findings, plans, and recommendations,
  • Follow professional protocols for maintaining, protecting, and securing property,
  • Stay abreast trends and best practices in preservation and records retention
  • Participate in planning and attends events, trainings, and meetings,
  • Lead site tours and hosts visitors delivering an exceptional visitor experience,
  • Cultivate understanding, giving, volunteerism, and advocacy for the site,
  • Develop expert-level knowledge about the Wilsons, the site, and 12-Step recovery,
  • Cultivate relationships in the museum, history, and preservation fields for the site,
  • Ensure that safety protocols for the handling and disposal of materials and products are followed,
  • Liaise with online archive vendor on the development of the online archive project,
  • Develops story ideas with archival content and images based on newsletter themes; conduct relevant research and write articles and other items as assigned,
  • Proofread mass communications of the organization,
  • Honor confidentiality of all business records,
  • Identify appropriate archive, packing, and storage supplies,
  • Attend board and committee meetings when requested and give reports,
  • Use great care in handling, delivery, and storage of all material,
  • Maintain photographic record of projects, objects, etc.,
  • Monitors space conditions for optimal storage and display of objects and archives,
  • Oversee integrated pest management for the entire site and archives both through hands on proactive management of risks and liaising with vendors/suppliers,
  • Participate in monitoring and maintenance of security systems,
  • Performs light maintenance and repairs using common tools and uses household solvents and chemicals,
  • As part of the historic housekeeping team, manages team schedule and actively participates in cleaning and treating historic materials, historic spaces, and archive including, but not limited to vacuuming, dusting, washing, mopping, and sweeping and moving objects to gain access to areas requiring cleaning,
  • Cross-train to have the ability to assist with or manage operations in the absence of colleagues,
  • Other duties as assigned.

Physical Components of the Position:

  • Requires the ability to lift, carry, and move objects and materials (examples: moving historic furniture with colleagues, hanging framed objects, storing objects, moving and carrying boxed objects or manuscripts, setting up event equipment, etc.).
  • Involves bending, standing, sitting, kneeling, crouching, and computer work.
  • Requires the ability to move safely over uneven hilly, rocky, and wooded terrain and frequently move up and down narrow and other staircases.
  • Requires the ability to move in a confined space (example: organizing a small storage closet).
  • It requires the ability to see and respond to dangerous situations, the ability to safely climb a short ladder or step stool while carrying an object, the ability to respond quickly to sounds, and the ability to wear personal protective gear part of each day.
  • Office may be located in a shared space.

Schedule: In addition to weekdays, this position involves some evening, night, and weekend hours.

Required:

  • 5 or more years of professional experience in archives and collections
  • Bachelor’s Degree
  • Automobile in good working condition for transport of objects, errands, etc.

Preferred:

  • Master’s Degree or other advanced degree(s) or certifications in related areas of study
  • 10 or more years of archives and collections management in a museum or historic site
  • Knowledge or strong interest in 12-Step recovery history
  • Proximity to Town of Bedford; ideal candidate lives in or within 20 minutes of Bedford/Katonah
  • Bilingual (English and Spanish)

Apply with and email and PDF attachment of resume to Sally A. Corbett-Turco, Executive Director, Stepping Stones Foundation, info@steppingstones.org

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